Scottish Government Governance Hub

Why is data gathered?

The Scottish Government collects personal data to set up an account and grant access to the Governance Hub. Processing of this data is necessary for you to be a functioning user of the Governance Hub.

What data is gathered?

Normal category personal data is gathered that is information relating to an individual and may identify them directly or indirectly.  At registration we may collect the following data:

• Full Name (mandatory)
• Email address (mandatory)
• Public Body/Directorate
• Your role within the organisation

·       IP address you used to connect to the online portal. 

The mandatory fields name and email address are to identify users.

What we do with your data

We are processing your data as a task in the public interest, namely, in the administration of the Governance Hub, the Scottish Government uses the College Development Network as our host for this platform. The College Development Network can be contacted at College Development Network, Airthrey Castle, Hermitage Road, Stirling, FK9 4LA. All personal data is processed and stored securely within the UK by College Development Network.

 

Data is processed only in connection with the services provided to the Scottish Government and for business necessity. Your email address will be visible to other users of the Governance Hub but should you not wish you email address to be visible please confirm to us at PublicBodiesUnitMailbox@gov.scot  and we will restrict access to it. No other third parties who do not have an account on the Governance Hub have access to your personal data unless the law allows them to do so. No data is transmitted outside of the UK.

We are also subject to the requirements of the Freedom of Information (Scotland) Act 2002 (“FOISA”) and the Environmental Information (Scotland) Regulations 2004 (“EIRs”) and may be required under the FOISA and the EIRs to disclose your personal data, subject to exemptions contained in the FOISA and the EIRs.

The Scottish Government and College Development Network have a Data Protection policy in place to oversee the effective and secure processing of your personal data.

We will never provide your personal information to a third party for marketing purposes.

How long is your data kept?

Your data is retained for as long as you are a user on the Governance Hub and the data is required to give you access to it. Should you no longer wish to be a user, or should you leave the role/position you hold which entitles you to be a user of the Governance Hub you must inform us at PublicBodiesUnitMailbox@gov.scot  and your data will be deleted from our systems.

 

What are your rights?

You have a right to access the information we hold about you, you can request to see this information by emailing PublicBodiesUnitMailbox@gov.scot  You have a right to have this information corrected, deleted and to object to or restrict the processing of the information held. Your consent can be withdrawn at any time by letting us know in writing, please email PublicBodiesUnitMailbox@gov.scot

If you wish to raise a complaint on how your personal data is handled, you can contact the Scottish Government Data Protection Officer who will investigate the matter. The Data Protection Officer is the Head of Information and Assurance and can be contacted at DataProtectionOfficer@gov.scot

If you are not satisfied with the response or believe we are processing your personal data not in accordance with the law, you may make a complaint to the Information Commissioner's Office (ICO) through the following:

The Information Commissioner's Office - Scotland
45 Melville Street
Edinburgh

Telephone: 0303 123 1115

Email: Scotland@ico.org.uk

For more information about these rights go to Your data matters | ICO